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Grant money with audit-proof books
Funders release the next tranche when the last report reconciles. We keep separate project books, track eligible costs, and write the financial reports funders accept the first time.
What the engagement covers
Separate project books
Each grant accounted apart from core operations, so funder money is never mixed with running costs.
Eligible-cost tracking
Every shilling tagged against the approved budget lines — ineligible spending flagged before it becomes a refund.
Funder reports
Periodic financial reports in the funder’s format, reconciled to bank and ready for their audit.
How the engagement runs
Scoped to the grant agreement — we read it first, then design the books around its rules.
- Grant review. Budget lines, reporting dates and audit clauses mapped into a bookkeeping plan.
- Setup. Chart of accounts, cost tags and reporting templates built in QuickBooks, Zoho or Pastel.
- Monthly close. Postings, reconciliations and a burn-rate note against budget, every month.
- Close-out. Final report plus the document pack the funder’s auditors will ask for.
Figures above are the approved bands (Task 1.3, 2026-09-29) — the only prices we quote. Every engagement is quoted in writing before we start, fixed-fee with 50/50 payment terms.
Questions owners ask
We already have an accountant. Why separate books?
Core books serve TRA; grant books serve the funder. One ledger cannot satisfy both formats — separation is what makes reports reconcile.
Can you handle multiple grants at once?
Yes — each grant gets its own books and tags, consolidated only where the organisation needs an overall view.
What if a cost is ruled ineligible?
You hear it from us monthly, while there is still time to reallocate — not from the auditor at close-out.
Do you work with our auditors?
Yes. The document pack is built for them: tagged ledgers, reconciliations and supporting schedules in one place.
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